HR and payroll software for logistics: Your team is on
the road. So is their HR.
Check-in from a phone with GPS and a selfie, approvals from an inbox rather than a desk, and payslips a driver can open between runs.
A workforce that is, by definition, never at the place where HR happens.
- Mobile Check-In
- GPS & Selfie
- Depot Terminals
- Approvals On the Move
- Payslips on a Phone
- Overtime Rules
- Multi-Depot
- In-App Alerts
The rules behind a driver's day.
Logistics hours do not fit an office calendar: early starts, night runs, a depot in one emirate and a route through three. The rules that govern them are the same federal ones, applied to a day that keeps moving.
| The rule | What it means for HR | |
|---|---|---|
| Night hours | Overtime between 10 pm and 4 am is paid at the basic hourly rate plus 50%, except for shift workers | Whether a driver counts as a shift worker is a contract question to settle before the first night run |
| Overtime | No more than two hours a day, with total working hours capped at 144 in any three weeks; plus 25% after the normal day | Late returns are overtime only once approved, against the check-out the phone recorded |
| Rest day | At least one paid rest day a week, and no more than two rest days in a row worked, except day workers | A rota that rolls across weeks has to show each driver's rest day |
| Midday break | No outdoor work in direct sun from 12:30 to 3 pm, 15 June to 15 September | Yard and loading crews working outdoors need the summer pattern; drivers in a cab are a separate question |
| Health cover | Employers insure every employee in Dubai, Abu Dhabi and, since 1 January 2025, the northern emirates | A depot in Sharjah and one in Dubai carry the same obligation, under different rules |
| Wages | Due by the 1st of the following month through WPS, since 1 June 2026 | Overtime and allowances have to be approved before the cut-off, not argued after it |
Worked example: two hours after a late run
A driver on a basic salary of AED 2,400 has a daily basic rate of AED 80 and an hourly rate of AED 10. Two hours past the end of his normal day earn AED 25 (2 × 10 × 1.25). If the same two hours fall between 10 pm and 4 am, they earn AED 30 (2 × 10 × 1.5), unless he is employed as a shift worker.
The figure is only as good as the times. In DenwaysHR the check-out carries the time the phone recorded, and the overtime is approved by a supervisor before it reaches payroll, so the argument is about the approval, not the clock.
Logistics
Check-in from wherever the run starts
A driver who reports to a depot twice a week cannot be tracked by a terminal in a building they rarely enter.
- Check-in and check-out from a phone browser
- Geo-tagged selfie confirming who and where
- Geo-zones per depot where that makes sense
- An admin map view of the whole team's check-ins
Logistics
Signal drops. The day still gets recorded.
Coverage across a route is never guaranteed, and a phone check-in needs signal at the moment of the punch. The record holds because there is more than one way into it.
- Depot terminals keep recording without a connection
- Biometric terminals at depots as a second channel
- Regularization for the punches that still go missing
- Corrections through the approval chain, with a record
Logistics
Managers approve from a phone too
If the supervisor is also on the move, an approvals queue that only works at a desk is a queue that stays full.
- Approvals inbox in a phone browser for leave and regularization
- An in-app alert when something needs a decision
- Requests transferable when an approver is unavailable
- The same approval chain as the rest of the platform
Logistics
Overtime and allowances, calculated not argued
Long shifts and irregular hours make transport payroll volatile. Rules applied to every punch are what keep it predictable.
- Configurable overtime rules on every punch
- Shift patterns and allowances per depot or route type
- Hours flowing straight into the payroll run
- Payslips a driver can open on their phone
No desk. No excuse.
Mobile-first is not a feature for a transport business. It is the only way the system gets used.
The driver
- Check in with GPS and a selfie
- Leave requests and payslips on a phone
- Depot terminal where there is no signal
The supervisor
- Approvals inbox with in-app alerts
- Team attendance without a desk
- Regularization handled in minutes
The depot
- Biometric terminals as a second channel
- Multi-branch reporting per depot
- Overtime already calculated
Questions
Logistics questions, answered.
What happens when a driver has no signal?
A phone check-in needs signal at the moment of the punch. Where a route has none, the driver checks in at the depot terminal, which keeps recording offline and sends its punches once the connection returns. A punch that is still missing is fixed with a regularization request against that day.
How do we know a check-in came from the right place?
Check-in captures GPS location and a geo-tagged selfie, and administrators get a map view showing where the whole team checked in from. Geo-zones can be defined per depot where a fixed location makes sense.
Can supervisors approve without going back to an office?
Yes. The approvals inbox works in a phone browser, with an alert in the app, covering leave, comp-off and regularization requests. Requests can also be transferred to another approver when somebody is unreachable.
How is overtime handled for irregular hours?
Overtime rules are configurable and applied to every punch, so the hours reaching payroll already reflect your contracts. Shift patterns and allowances can differ by depot or route type.
Can drivers see their own payslips?
Yes, through self-service in the web app on their phone, along with attendance history and leave balances. That removes most of the questions that otherwise reach a depot supervisor.
Do we need one account per depot?
No. Multi-branch support covers multiple depots on a single account, with branch-scoped visibility so each depot manager sees their own team.
Keep reading
Bring your whole workforce onto one platform.
See how DenwaysHR handles HR, attendance and leave across the GCC, and payroll with the WPS file in the UAE.
